Accountant’s entries

General Journal entry will be the XE "accountant’s entries" first window to appear. That’s a good idea, because that is about all that can be done. If work is not completed at one session, it can be resumed by clicking File | Accountant’sReview | Continue UsingAccountant? ’sCopy.

The general journal entry will be useful if you already have reports and know which entries should be made. The illustration shows QuickBooks 5 with the icon bar option turned on.

The records can be reviewed. Any necessary and permissible changes may be entered here. The review is replete with no-no messages. If it is not legal, you get stopped. For convenience in planning, the table below lists the do’s and don’ts.

Accounts in items lists can be changed, but this is often better done with written instructions. If the account is changed by an update from the Accountant’s Review, this will only affect future uses of this item in the regular company file. If the change is done at the client computer, the option is presented to make it retroactive in all past transactions for this item.

Preferences fall into two categories: general to QuickBooks, and specific to the company. General preferences apply independently to each installation of the program. Company preferences apply separately to each company data file. Company preferences may be changed temporarily in the accountant’s copy, but these changes will not be exported. Most apply to recording document transactions, and will have no impact during the review.

Within the ground rules, transactions consistent with generally accepted accounting principles and professional skill may be entered (as well as some not meeting these criteria.) The finished file can be exported back to the using company.