Reports printer setup

These instructions deal with the case where a report has been generated in QuickBooks 5, and printing is requested. The Print Reports window comes up, with access to setups.

Settings tab normally comes up first.

Print to permits dropping a menu and choosing a “printer.” The actual choice is among printer drivers, which may include such alternates as a fax program or a text file. Selection may be made among the drivers that already have been set up in Windows.

File appears as a choice when printing reports, but not checks or invoices. For non-paper output of invoices, some alternatives are presented below.

Orientation has nothing XE "orientation:paper" to do with Asiatic nations, but with the way the paper would be held when reading the output. Landscape orientation XE "landscape" is useful XE "portrait" for a wide report with many columns. The same orientation should be selected in this box and in the next one, reached from Options.

Page range enables printing only some of the pages.

Preview gives an advance look at what QuickBooks would print onto the paper. Note the legal wording. Preview will not display any information that is pre-printed onto the form.

Fonts tab enables changing the various type faces used in printing the report.

Margins tab allows adjustment of the margins. This subject comes up again in the solution given below for a problem of printing being clipped off on the right side or on the bottom.

Options button gets to the printer properties window, discussed below.

The title bar names the driver in use, and the PC output port through which the information will be passed.

Paper size lists the dimensions of the highlighted print medium size.

Orientation needs to show the same selection as in the previous screen.

Paper source XE "Paper source:printer" may be a concern when printing checks or envelopes.